CMS (content management systems)
Installing and configuring a Content Management Systems(CMS) needs a lot of background knowledge on
- webservers (Apache, IIS)
- databases (MySQL)
- programming languages (PHP, ASP)
Added concerns are
- increasing security issues
- layout and user perspectives
- increased access of mobile users (smartphones)
There are hundreds of CMSs out there for all possible needs. Not all of them are suitable (for your situation).
- If you already have a basic idea of the features you might need you might want to look at the CMSMATRIX. Cmsmatrix lets you compare many features so you are able to narrow your search.
- Another helpful website is CMSwatch.They might want to sell you books that are helpful.
- For education purposes I have developed a PPT-show CMS (sorry only available in German at the moment)
Looking out for something suitable you might want to ask yourself the following questions:
- Is it Web-Content or the traditional business papers that I mean ?
- Do I want to merge inhouse databases and webpresence to a webstore ?
- What kinds of documents are my main issue, what formats are concerned (.doc, .pdf) Can the system convert / import them. Should I convert everything to one basic format. (As a rule of thumb half of the costs of introducing a new system come from documents that need to be converted)
- How many companies use the intended system , do I know any of these, what are their experiences, references ?
- What kind of support is there the system(professional, users, forums) ?
- What third party modules are available / necessary for the desired task ?
- What languages are neede, is Arabic RTL necessary ?
Generally it may be advisable to use a system that is prominent in the market.
Planning a system you might follow these guidelines:
- The software and server costs are the lowest budget item. Depending on the size of the system the following may be a realistic guess: From your planned budget you may spend
- 25 % on a solid planning which includes
- market research
- consulting by a good company (consider us !)
- setting up and testing on a test system
- 25 % on software and servers including 3 year support by the product supplier
- 25 % on introducing the new system, training your users and documentation
- 25 % on data / document conversion, (re-)indexing , dupe-removal etc.
You will also have to consider that you will have to stick to the system for a long time the more money you invest here.
So setting up a new system is rather a question of several rounds of planning.
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